Everybody knows that office relocations are stressful, and even the best-laid plans often go awry or miss a crucial step. Everybody also knows that, in the process moving offices, you must remember to notify your suppliers and tell your clients you’ve moved.
But what about the other things that get forgotten?
There’s so much to do in an office relocation that you’re bound to forget something here or there. In this post, we’ll highlight the four important things that get forgotten about in office relocations so that you can write them down and make them a priority. Let’s start.
This seems like an obvious point, but it’s one that many business owners forget - especially in the midst of stressful office relocations.
You need to make sure that all citations of your address online are accurate. Remember to check and update:
If you move offices, you need to let your domain registrar know and update your contact details. As the owner of your website’s domain, you are responsible for providing and updating full, accurate contact information ‘to facilitate timely resolution of any problems that arise in connection’ with your domain. Providing false or out-of-date information is grounds for cancellation of your domain name registration, and no domain means no company website.
Note: if you're a Pensar client using our domain and DNS management service, all you have to do is notify us of your impending move. We'll take care of the rest.
If you run a limited company, you need to notify Companies House about any changes to your registered office address.
You also need to tell Companies House if you’re changing where company records are kept (if different from your registered address) and provide the address of the place they will be stored.
You’d be surprised by how many of your marketing materials contain your full address. That’s why you should check (and update them) so that they accurately reflect contact details like phone numbers, office hours and your location(s). Remember to check:
Office relocations can be stressful, but a little preparation goes a long way.
The key to not forgetting anything in the throes of an office relocation is planning. Use these resources to make planning and preparation easier:
Enlisting the help of an IT partner make a huge world of difference too. They’ll take care of the business-critical things like cabling and wireless infrastructure, hardware and software provisioning and your phones and video conferencing facilities - just to name a few. With the help of an IT partner, you’ll be able to minimise business interruption and downtime and ensure your team is productive from day one.
So there you have it: 4 important things that you need to remember in the midst of your office relocation, and resources for making the move go as smoothly a possible. Remember to plan, prepare and be proactive - and let us know if you need some help.